Association ofWomen in Nuclear

Vision

1. To encourage the participation of women of Republic of India in the field of nuclear science/ technology/industry.

2. To spread awareness about the benefits of nuclear energy and technology.

3. To create a dedicated platform for women of the Republic of India to participate in the fields of nuclear energy/ technology/ industry.

4. To highlight and acknowledge the role of women in the Indian nuclear industry/sector.

5. To discuss challenges faced by women in the Indian nuclear sector.

Mission

1. To effectively convey the advantages of nuclear technology in the general public's day-to-day life.

2. To organize and hold public events for promotion of nuclear energy and related technologies on different platforms, including research and educational institutions.

3. To prepare, develop and disseminate information and awareness on nuclear technology through reports, journals, newsletters, pamphlets, flyers, posters, comics, videos, social networking websites, dramas, performing arts and other communication means and available technology.

4. To establish contact and cooperate with government agencies, educational institutions, industries, and social organizations that work towards similar goals.

Name

1. The Association will be called “Association of Women in Nuclear” which may be abbreviated as “AWiN” and is referred to as “Association” in the rest of the document.

Logo

Figure 1 : Logo of Association of Women in Nuclear

1. The logo, shown in Figure 1, is the registered logo of AWiN. The Association shall have the copyright to its use, promotion, and other purposes.

2. The logo consists of the below four elements symbolizing different facets of AWiN.

   1. The Rings:

      1. The three rings are taken from the atomic structure of an atom that indicates the linkage of the Association with the nuclear sector.

   2. Organization name – Association of Women in Nuclear:

      1. The name ‘Association of Women in Nuclear,’ written in the green color, represents ever increasing and sustained contribution of women and that there is no limit for the aspirations of women. They and their dreams have no boundaries. The green colour of the image indicates the nurturing nature of womanhood.

   3. Women in Centre:

      1. The picture of women in center of rings depicts the importance associated with inclusion of women in all facets associated with the field in the global scenario.

   4. WiN:

      1. Acronym for the association.

      2. Depicting victory of equal roles and rights.

      3. Lower case “i” to portray we matter more than I. Association over and above individuals.

3. The name and/or the emblem of society can be amended on the proposal of the Executive Committee only after passing it in the General Body meeting followed by approval by the Board of Directors.

Registered office

1. The registered office of the organization is -

1202, Springhill,

Ghodbunder Road,

Hiranandani Estate,

Thane (West), 400607

Maharashtra, India

2. The official address is subject to change by a resolution of the Board of Directors of AWiN.

Website and email

1. There will be an official website and email ID for the association.

2. The official website and the email of the association are subjected to change by a resolution of the Board of AWiN.

Area of operation

1. The area of operation of the association extends to the whole of the Republic of India. Any event of the association can be organized anywhere within the country.

2. The association can organize an event outside the country in collaboration with any international organization.

Two Tier Governing System

1. The Association will have a two-tier system of functioning. The Board of Directors (BOD) will function as a guiding, policy-making body, and the Executive Committee (EC) will be the implementation committee. The manner of constitution and their roles and responsibilities are elaborated in the following sections.

Board of Directors

1. AWiN shall be governed by a Board of Directors. BOD will function in accordance with the Bylaws of the Association and within the provisions of laws under which AWiN is incorporated. The BOD shall be responsible for management of the activities and business of the Association, acting itself, or through its office bearers and committees.

2. The Board of Directors shall consist of a minimum of six members and a maximum of twelve members.

3. The Board will appoint the following office bearers to ensure the smooth functioning of the Association.

   1. Chair and Co-chair

   2. Treasurer and Joint-Treasurer

   3. Secretary and Joint Secretary

4. The election of the BOD office bearers shall be conducted according to chapter 4.4. Each BOD has one vote.

5. Meetings of the Board of Directors shall be presided over by the Chair or Co-chair, or any other Board member nominated by Chair in case of absence of Chair and Co-Chair.

6. Minutes of all BOD meetings shall be recorded by the Secretary/Joint-Secretary and maintained for future reference.

7. Any Board member absent for three consecutive board meetings without prior information within 5 days of the scheduled meeting will be asked to reconsider their position within the Board.

8. The Board of Directors shall work independently and honestly without any kind of suppression based on economic or political powers.

9. Decisions on all activities shall be taken by consensus or by voting depending on the gravity of the matter as decided by the Board.

10. In case of a situation of a clash/difference of opinion on any decision among the Board members, the vote of Chair shall decide the outcome.

11. Note: The office bearers are honorary positions on the Board and are not in a hierarchical manner. They are just to specify the key responsibilities to concerned Board members. All members of the BOD are equal.

Appointment of the Board of Directors

1. The term of the BOD will be four years from the day of the appointment. One-third of the first Board members will retire after four years on voluntary basis or by voting. Thereafter, one-third longest serving members of the BOD will retire every four years.

2. For the first and second BOD, where all members of the BOD will be of the same term, the following procedure is proposed for their retirement:

   1. The first option would be to seek retirement on a voluntary basis.

   2. Remaining positions by voting (voting done by all non-volunteering BOD members)

   3. In the case of a tie in voting, the decision is to be made based on date of birth (the oldest BOD retires).

3. Nominations/Invitation

   1. Each BOD can nominate someone to the board for the vacant (to be vacant) position.

   2. The Board can consensually invite someone for the vacant (to be vacant) position of BOD.

4. Election/Selection

   1. A new BOD can be selected by voting of the Board members on all available nominations.

Election of the Board of Directors Office Bearers

1. The Office Bearers of the Board will be elected by the Board members through independent voting by each BOD member.

2. The elections should be organized by the ad-hoc committee formed and approved by the current board.

3. The vote of each member should be accounted for. Distance or online voting could be considered in case of non-availability of the members concerned during voting for any unavoidable circumstances.

4. The election results may be challenged, and re-elections can be asked based on facts proving the malpractices during the current election, using a petition signed by at least one third of the Board. This should be done within seven days from the date of result announcement (day of result announcement included).

5. Re-elections will follow the same process with a newly appointed ad-hoc election committee.

6. The term of the office bearers of the BOD will be two years. Thereafter, BOD will elect fresh office bearers. Any BOD member can be elected in any position for a maximum of two terms only.

7. Each BOD can nominate him/herself for one or more office bearers’ positions.

Executive Committee

1. The Executive Committee (EC) shall consist of a minimum of ten and a maximum of fourteen members. The members of EC shall occupy positions of President, Vice President, General Manager, Deputy General Manager, Manager (Finance), Manager (Program), Manager (Public Relations), Manager (Publication), Manager (Academic/Universities Liaison), Manager (IT/Event) and EC members without portfolio. These positions are enumerated by way of guidance to EC. President would have the authority to add or reduce the number of positions, as found appropriate, after seeking approval from BOD.

2. The term of the EC will be two years. The BOD will appoint the first EC. Thereafter, members of the EC will be elected through elections involving all members of the Association, as per guidance provided in the Annex to this document.

3. BOD has the right to nominate up to four members to the EC.

4. Any member of the AWiN could nominate him/herself for the positions in the EC.

5. Chapter 14.b of the Charter of AWiN association refers to EC positions as General Secretary, Secretaries, and Treasurer. However, these positions are re-designated as mentioned in chapter 5.6 of these by-laws. They will be referred to as General Manager, Deputy General Manager and Finance Manager respectively to differentiate the positions/portfolios in BOD and EC.

Election of the Executive Committee

1. The Office Bearers of the EC will be elected by all the members of the Association through an independent vote by each member.

2. The elections should be organized by the ad-hoc committee nominated by the current EC and approved by the Board (more details in Annexure 1 Chapter 6).

3. The vote of each member should be accounted for. Distance or online voting could be considered in case of non-availability of the members during the voting for any unavoidable circumstances.

4. The election results may be challenged, and re-elections can be asked for based on facts proving any malpractice during the current election, using a petition signed by at least one third of the Association members. This should be done within seven days from the date of result announcement (day of result announcement included).

5. Re-elections will follow the same process with a newly appointed ad-hoc election committee.

6. The term of the office bearers of the EC will be two years. Thereafter, fresh office bearers shall be elected as per Annexure 1 chapter 6. No EC member will remain an office bearer for more than two consecutive terms.

7. Nominations will be sought for office bearers (as per Annexure 1 Chapter 6).

Responsibilities of Board of Directors

1. The Board of Directors shall be responsible for the smooth functioning of the Association in keeping with its Vision and Mission. It will provide advisory and policy support and guidance to the EC.

2. The BOD will be the approving authority/body for the EC members appointed or elected.

3. The BOD will be responsible for the approval of the finances of the Association. It shall approve the annual budget prepared by treasurer EC/Finance Manager EC. Treasurer of BOD will be co-signatory for bank actions related to the bank account of AWiN.

4. The BOD will be responsible for establishment of MOU with other organizations and expansion of AWiN in all states of India as well as in foreign countries.

5. The BOD will be responsible for managing all legal and information issues of AWiN.

6. The BOD shall be responsible for managing all issues forwarded by the EC.

7. The BOD has the authority to appoint ad hoc Advisory Committee (s), as and when required, for seeking recommendations on specific issues related to objectives of AWiN.

8. The decisions by BOD shall be considered final for AWiN.

Responsibilities of the Chair and Co-chair of the BOD

1. The Board members will elect the Chair of the BOD as mentioned in clause 4.4.

2. The Chair of the board will chair all the Board meetings and will be the signatory of all the decisions made by the Board.

3. The vote of the Chair will be the decisive one in case of any conflict or tie during voting on any matter during the Board meeting. The chair will give due consideration to the Board's opinion.

4. The Chair should function without any influence of any individual, any organization, or any political pressure.

5. In case of the absence of the Chair, the Co-chair will deputize all responsibilities of the Chair.

Responsibilities of the Treasurer and the Joint-Treasurer of the BOD

1. Management of annual financial records of AWiN in accordance with Societies Registrations Act of India.

2. Maintain the record of all financial income and expenditure documentation.

3. Managing budgets and reporting on fund allocation to the Board.

4. Signatory to all financial transactions as per section 7.3.

5. Present the audited accounts in the Annual General body meeting (AGM).

6. In the event of the absence of the Treasurer, the Joint-Treasurer will deputize all responsibilities of the Treasurer.

Responsibilities of the Secretary and the Joint-Secretary of the BOD

1. Keep records, communications and management of all meetings, and coordinate with all respective BOD members for activities and discussions.

2. Function as the direct link between EC and BOD. Attend all EC meetings organized by EC (GM/President) for communication between BOD and EC.

3. Keep an updated list and contact information of the Board and EC members.

4. In consultation with the Chair, prepare the agenda for Board meetings and joint EC-BOD meetings.

5. Communicate all discussions, decisions, and minutes of the Board meeting with all Board members.

6. Organize a BOD meeting quarterly (or more frequently if needed and agreed upon by BOD)

7. Organize meeting with BOD and EC President every 6 months (half yearly basis) to have update on the activities planned by the EC and budget allocations.

8. In the event of absence of the Secretary, the Joint Secretary will deputize all responsibilities of the Secretary.

Responsibilities of Executive Committee

1. Plan for activities/events in accordance with the Mission and Vision of AWiN and present it to BOD on a half yearly basis.

2. Maintain proper accounts for the Association and present these to the BOD on a half yearly basis.

3. Hold regular meetings within EC and with AWiN members.

4. Undertake the membership drive to expand the Association.

Responsibilities of Executive Committee Members

1. President

   1. Responsible for day-to-day functioning and management of AWiN.

   2. President may, subject to approval of BOD, collaborate or affiliate with any organization engaged in objectives consistent with those of AWiN (Section 1).

   3. Responsible for the network building.

   4. Any new portfolio/position can be proposed (to the BOD) by the President for the proper functioning of EC.

   5. Responsible for building relationships with sponsors.

   6. Report and work in unison with BOD.

   7. Chair the EC meetings with all EC Members to discuss and review the ongoing and forthcoming planned activities.

   8. Invite and discuss the agenda of the EC meeting with Secretary of the Board.

   9. Present half yearly updates to the Board and get the financial approvals for next half of the year.

   10. EC functionaries can be amended by the President, if found necessary, after the approval from the Board.

2. Vice-president

   1. Assist the President in general management of AWiN.

   2. Perform responsibilities of the President in her absence.

3. General Manager (GM)

   1. Maintain records and manage all meetings, and coordinate with all respective managers for all activities of AWiN.

   2. Maintain an updated list and contact information of all AWiN members including the Board members.

   3. Lead membership drive of AWiN.

   4. Organize the EC meetings (as and when required) with all the EC Members and prepare the agenda for the same in agreement with the President.

   5. Maintain and distribute the minutes of all EC meetings to EC members and Secretary of the BOD.

   6. Organize meetings with Secretary BOD and EC members for proper communication with BOD. These meetings should be held quarterly. Discuss the agenda for the same with President and Secretary BOD. Prepare and distribute minutes of meetings to all participants.

   7. Scrutinize the membership applications for their completeness, and after receiving concurrence of the President, provide the necessary bank information to applicants.

   8. Organize General Body meetings with all the Association members once a year.

   9. Make and distribute minutes of General Body to all Association members

4. Deputy General Manager

   1. The Deputy General Manager shall assist the General Manager in all the responsibilities stated above.

   2. Deputize all the responsibilities of GM in the absence of the General Manager.

5. Scientific Program Manager

   1. Design, coordinate and improve internal and external high-quality programs of AWiN that align with the Association’s strategic Vision and Mission.

   2. Liaising with the marketing and communications team to increase awareness of programs.

   3. Coordinating and running events and workshops

   4. Explore possibilities for interactions with other Institutions/organizations of several kinds.

   5. Gathering feedback and presenting insights to the EC.

6. Public Awareness and Media Network Manager

   1. Responsible for campaigns to build increased awareness and understanding of objectives of AWiN

   2. Organize media coverage of AWiN events, project-related workshops, seminars, roundtables, and presentations as well as preparation of press releases, statements and media-kits, other promotional materials, etc.

   3. Proactively lead all aspects of content ideation, development, planning, and communications.

   4. Enhance engagement by reaching more people through LinkedIn, YouTube, Facebook, Instagram, etc. (all possible and trending social media) channels and building strong relationships with key media persons.

   5. Advertise activities of AWiN widely.

7. IT Manager

   1. Provide IT support for AWiN activities.

   2. Website creation and management.

   3. Continuous content creation and updating of the site.

   4. Maintain the domain, server and hosting details, and their timely payments.

   5. Back-end services for events

8. Manager (Finance)

   1. Responsible for proper upkeep of financial records of EC.

   2. Shall prepare annual financial statements of the income (sponsorship, event registration fees, etc.) and the expenditure of the EC.

   3. Shall collaborate closely with Treasurer BOD to help in preparing the annual budget audit at the end of every fiscal year.

   4. Maintain the record of all the financial documentation.

   5. Manage budgets of EC and report on fund allocation.

9. Publications Manager

   1. Plan, develop, prioritize, implement, and oversee the publishing process to ensure that reports/books/products/solutions are published/released within set deadlines.

10. Academic/Universities Liaison Manager

    1. To work closely with academic institutes like schools and universities to organize events and encourage participation.

    2. To establish and maintain strong working relationships with key stakeholders to support the development and delivery of the engagement and outreach program.

11. EC Members without Portfolio

    1. EC members with/without portfolio should participate in all EC meetings and activities.

    2. Each EC member with/without portfolio has one vote during the EC decision-making process.

    3. EC members without portfolio will be the asset/pool for the EC in case a new portfolio is to be proposed for any specific requirement.

Interactions between BOD and EC

1. The Secretary BOD will be the channel of communication between the two.

2. The Secretary BOD will participate in quarterly EC meetings (organized by GM) to facilitate good interaction between the two tiers.

3. BOD can invite President EC to participate in BOD meetings as and when found necessary.

4. President EC will interact with BOD every six months (half yearly basis) on the activities planned and budget allocations.

5. A joint meeting between BOD and EC (organized by Secretary) should be held every six months to enhance/encourage interaction, familiarity, and free exchange of thoughts of individuals between BOD and EC members.

Types of Membership

1. Individual Members:

   1. Any person with genuine interest in the Vision and Mission of the Association can apply to be a member. There is no bar on the maximum number of members in the Association.

      1. These memberships could be annual or for life.

      2. Students would be granted annual memberships.

2. Corporate Members:

1. Industries, other societies working with similar objectives as of AWiN and other organizations can be part of AWiN. The membership of this kind will be of a contractual type. The duration and other terms for the same will depend on the contract agreed between the BOD and concerned authorities of the organization.

3. Honorary Members:

1. BOD has the right to nominate any Indian citizen as an honorary member of the Association for his/her eminence or contribution to the field of arts, science, or any other field. The number of such members will not exceed three in one year, except when BOD approves an exception.

4. “AMBASSADOR of AWiN”:

1. The Board of Directors may elect an influential, famous person of eminence in any field, who may also be recommended by the Executive Committee, for such an honor.

5. Additional classes of Membership can be introduced as deemed necessary by the Executive Committee with the approval of the Board of Directors.

6. The BOD, with input from EC will decide membership fees for all classes.

Procedures of Membership

1. The procedures for accession of membership, duties, rights, and privileges pertaining to each class of membership are provided in ANNEXURE – 1 to this document.

Sources of income

1. The major source of income would be through membership fees.

2. Financial support for AWiN may be obtained from grants, donations, permanent sponsorships, or gifts to AWiN, which are duly approved by the BOD. Additional sources of revenue may include funds accruing from promotions, event sponsors, publications, seminars, meetings, fairs, or other activities. No grants, donations or gifts should be accepted by AWiN if the acceptance prejudices or compromises the objectives and purposes of the Association.

3. All monetary transactions are to be received through cheque or bank transfers (or any legal online transaction as per the government of India regulations/guidelines).

4. The Board of Directors shall control all immovable property of AWiN.

Methods of Expenditure

1. The Board of Directors shall allocate funds towards the expenditure of each fiscal year.

2. President, EC will have the authority to spend up to Rs.10,000 at one instance on emergency expenses. The President will need to submit the details later to the Manager (Finance) to be mentioned in the EC financial documentation.

3. The Manager (Finance) shall be responsible for maintaining proper books of accounts of EC.

4. The fiscal year of the AWiN shall be in accordance with the government regulations.

5. The account of the AWiN shall be audited by an ad-hoc committee as proposed and approved by BOD.

6. All expenditure will be focused towards meeting the objectives of the Association and the proportion of budget heads will be decided by the EC with approval from the Board of Directors.

Bank Operations

1. The following office bearers shall operate AWiN bank account as co-signatories for cheques and other financial transactions. A resolution to this effect will be provided by BOD to bank authorities to authorize the signatories.

   1. Treasurer, BOD

   2. Joint Treasurer, BOD

   3. Manager Finance, EC

   4. President, EC

2. Two out of four (2oo4) logical authorization for all bank operations.

Key processes to be followed.

1. All events (offline, online or in hybrid mode) should require registration to participate.

2. If required, participation in these events could be charged as per the decision of the EC.

3. Any event or activity could be fully funded by AWiN, partially funded through other sources such as sponsorship, or fully sponsored by another organization/institution. However, AWiN should maintain the ownership of the event.

4. A detailed event report of every event should be prepared and uploaded on the Association’s website/ newsletter.

Key records to be maintained by EC.

1. Records of all details (contact, affiliations, etc.) of the participants.

2. Record of all organizations/institutions that participated, collaborated, or sponsored the event.

3. Record of all income and expenditure of the event.

Proposals

1. Proposals for any type of activity or event can be invited by the EC from within the association or from outside of the Association.

2. All proposals should be discussed during the EC meeting to take a decision on execution of these events/activities.

Internal

1. The EC could initiate awards and recognition for members to appreciate their contribution to the Association, or during the event, or as decided by the EC. These awards and recognitions need to be approved by the Board.

2. The nature of these recognitions could be decided by the EC and approved by the Board, including monetary benefits.

External

1. EC and/or Board can initiate any promotional, achievement, fellowship, grants or sponsorship awards to deserving candidates or institutions as approved by the AWiN Board.

2. Any specific request for any kind of grant or fees exemption should also be considered for discussion by the EC and may be approved by the Board after the discussion.

3. All awards and recognitions mentioned in section 9 should be in line with section 1.

1. The General Body shall consist of all Members of the AWiN. Each Member of the General Body shall have one vote.

2. The President, or in his absence, the Vice-president of EC, AWiN, shall preside over meetings of the General Body. In case both the President and the Vice President are unable to attend the General Body meeting, the meeting shall be presided over by a nominated member by the EC.

3. It shall be the duty of the General Manager to circulate the agenda, which covers all business that is sought to be presented to the General Body, at least fifteen days prior to the convening of the General Body Meeting.

4. The agenda shall be circulated to all members of the Association by a notice specifying the date, time, and venue of the General Body meeting.

5. All BOD members should participate in the General Body Meeting of the Association.

6. The General Body shall meet at least once a year, preferably within three months of the closing of the budget year, to transact the businesses, namely-

   1. All relevant reports on current year’s activities and innovative ideas (proposals) to be discussed.

   2. Audited accounts of the previous financial year to be presented to the General Body by the Treasurer or Joint Treasurer.

   3. In the election year, when the current term of the EC is due to expire, the details of elections to be announced.

7. The quorum for the General Body meeting shall be one-third of the total number of members of the Association. If there is no quorum, the meeting shall be adjourned for half an hour. Thereafter, at the adjourned meeting, the business of the original meeting shall be conducted, and no quorum will be necessary.

8. Minutes of deliberations of the General Body shall be maintained by the General Manager, the EC.

1. Limitations: Neither any office bearer nor any individual member (whatever his status or position in the Association) shall represent any opinion or position in any matter technical or non-technical as being the official position of the AWiN or any of its branches without the prior approval of the Board of Directors.

2. Indemnification: Any person or his heirs, executors, administrators or assigned made a party to any action, suit, or proceeding by reason of the fact that such person was an office bearer of the AWiN shall not be indemnified by the AWiN against expenses made without due permission from the board or without following a proper process of approval by BOD.

3. Rules of Conduct - Operation of the AWiN shall be governed by these By-laws as approved by the Board of Directors.

1. All relevant information pertaining to Association of AWiN shall be provided on the secure website of the Association. The website shall contain all the information about the events, functionaries of BOD and EC, and other general information useful for the public.

2. The responsibility of addressing any RTI related issues will be borne by the BOD with help from the EC. If necessary, legal advice can be taken or a dedicated committee can be set up by the BOD.

1. Amendment to these By-laws may be made by the Board of Directors and approved by full consensus.

2. Amendment to the By-laws may be proposed to the BOD by the Executive Committee or a petition bearing the signatures of one fifth of the total membership of AWiN.

1. As approved in the charter.

-: End of the document: -

DEFINITIONS

For the interpretation of present, unless the context otherwise required-

1. “Present” means and includes the Rules and Regulation of AWiN as may be in force from time to time.

2. “Association” means Association of Women in Nuclear.

3. “Office” means the Registered office of AWiN.

4. “EC” means the Executive Committee.

5. “Board or BOD” means the Board of Directors of AWiN.

6. “Annual Subscription” means the subscription for one calendar year.

7. A word imparting singular number may also include plural number and vice-versa.

8. A word imparting only a masculine gender may also include other genders and vice versa.

MEMBERSHIP

Membership of the Association will be open to any individual showing genuine interest in the association’s objectives, without any discrimination on the basis sex, race, caste, creed, etc. There is no limit on the number of members. The members with Indian Nationality (resident or not resident of India) and person of Indian origin (with Overseas Citizenship of India (OCI) card) will be allowed to be member of AWiN. The minimum age requirement for membership is 18 years.

PROCEDURE FOR ADMISSION

Applications for the categories of membership provided under Article 6.1 of the by-laws shall be received by the EC. The application for membership of the Association shall be collected using the pre-approved application form. These applications shall be scrutinized by due process by General Manager and President. After the President’s approval, the applicant person will be intimated by the General Manager.

ADMISSION FEE AND MEMBERSHIP FEE

Admission and Membership Fee

The admission fee for all the members, except the Honorary Members, will be decided by the BOD, in consultation with the EC. The current fee structure is as follows:

1. Annual membership

Annual membership is fixed as Rs.1000/-.

2. Lifetime membership

The lifetime membership fees of AWiN are fixed as Rs.5000/- to become a life member of the Association.

3. Student membership

Students can become members at a fee of Rs.500/- with their membership valid for one calendar year. One needs to submit the document to prove his student status.

Concession in the fee structure can be implemented after approval by BOD

DUTIES, RIGHTS AND PRIVILEGES

All members are expected to work and contribute to achieving the objective of AWiN. Honorary members will be exempted from the Registration Fee for Seminars, Symposia, etc. held under the auspices of the AWiN. For other categories of members, the Executive Committee will decide on the concession to be given for registration fees. The affiliated institutions/organizations and Corporate Members will be able to nominate up to three delegates without a registration fee.

ELECTIONS AND NOMINATIONS

The procedure for holding elections and nominating a person to fill the elective posts of EC shall be as follows:

1. The in force Executive Committee shall appoint an Election sub-committee consisting of a Returning Officer and two non-contesting members to conduct the elections (8 weeks prior to election). Please note that the returning officer shall not be contesting the election for the second consecutive term (As per chapter 4.6.f of by-laws). If there is no such returning officer, then he/she should be replaced by a non-contesting association member in the sub-committee.

1. The election sub-committee must announce to all classes of Members eligible for voting regarding the election, indicating the last dates for receiving nominations, withdrawal of nominations, if any, election date and the announcement of the results (6 weeks prior to election).

2. Nominations may be made to the Election Sub-Committee over the signature of at least two qualified voters (6 weeks prior to election).

3. The Election Sub-Committee, after scrutinizing the eligibility of the nominees, should inform all eligible voters of the association, ballots listing the names of all candidates for the elective offices with appropriate instructions.

The Sub-Committee shall, after the receipt of the ballots, have them checked, counted, and make the results available to the members using online announcement. The election shall be by simple majority. In case of a tie, the BOD members (Chairman, Secretary and Treasurer) together can decide based on proper justification.

Any AWiN member shall be eligible to contest elections for the Executive Committee of the Association except for the first elected Committee (because the first EC is appointed by BOD), provided.

1. He is not in arrears of payment of subscription.

2. He has been a member of the association for a minimum period of two years.

FINAL CLAUSE

These rules in the Annexure supplement the By-laws and in case of any conflict, the By-laws shall prevail.

-: End of the document: -

BOD Signatures